OkiOki - By Xerius
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Your credit card expenses are not shown in your bank transactions overview. Only the monthly settlement is. The settlement correspond with the total amount on your credit card statement. This makes it hard for you and your accountant to find the matching documents for these expenses. You need to manually walk through your statement and match line byline the ‘transactions’ with a document, you have or have not found yet. Pfff.
OkiOki has her own unique solution for this problem. The moment you add your credit card statement to OkiOki, she will read all expense details and translate them to individual transactions.
This way you have a handy overview of all your expense transactions. A service that the banks often don’t offer yet.
But on top that, OkiOki will be able to search for all documents related to these expenses. And you and your accountant can rest assure that every transaction is matched with the corresponding document.
Bank accounts & cards’ section. Now you cannot only consult your regular bank accounts but also your credit card ‘account’.
In a graph your monthly expense rhythm is visualised. With underneath an overview of all your credit card statements for that card. Per credit card statement OkiOki collects for you the individual credit card transactions, the matching documents and the settlement transaction.
Handy, not?
When a document or a transaction is added, it will appear on your to-do list without a color marker.
When a transaction automatically links to a document, you can see this by a "mint green" line. A blue/purple line appears when the match is not yet complete.
Your bank will credit your account with bank costs or debit your interest.
There is no document to support that.
So to mark this as done, please follow the steps below:
You can link the transaction through the detail of your expense statement:
There you can then link the transactions. The card is now complete.
Today, OkiOki can recognise the Master Card and Visa credit card statements of the Bank Card Company (BCC).
OkiOki also recognizes prepaid credit card statements. Instead of monthly settlement transactions you only have the transactions to top up your card. You can’t link these transactions yet to your prepaid credit card statement. You can however easily keep them out of your to-do list by using an automation rule. Or you can just ‘Complete’ them by adding a comment or tag.
To add your credit card statement to OkiOki, follow these steps:
Important: If you receive your statement on paper, make sure you get a good quality scan. The reading of the different lines requires that the document is perfectly straight on the scan. Also make sure that you scan all pages of your statement for the most correct result.
In that case you will probably receive one statement with an overview for each card. And you will only find one settlement transaction on your bank account. We advise you to add both overviews separately to OkiOki, because then she will recognize both cards individually and she will create an overview per credit card. You can link your monthly settlement transaction to one of the overviews.
If there is a document in your to-do list that you paid for with your credit card, OkiOki cannot link this document to the corresponding transaction until you have received and added your credit card spending statement. Therefore, you will have to snooze this document for the time being. By this we mean that the OkiOki will remove the document from your to-do list for the time being. When your statement is available, OkiOki will automatically link the snoozed document with the corresponding transaction.
1. In your to-do list, select the document paid which you paid for with your credit card.
2. In the quick menu (the green bar) at the bottom, choose "Paid by Credit Card"
This marks the document as paid by credit card. The document will now be temporarily deleted from your to-do list and will be automatically matched to the transaction when you upload your next expense report. So you don't have to do anything else!
By the way, OkiOki automatically recognizes some documents as credit card expenses. She will then automatically mark them as "Paid by credit card" and snooze them until your next expense report is added.
There are several potential reasons why your data may be read incorrectly:
How can I solve this?
Incorrectly read data can be easily adjusted in the app (only for documents, not for transactions). This is done by following the steps below:
1. Go to your menu and choose "All documents" under "Documents".
2. Select the document whose data you wish to modify.
3. Open the document detail of the selected file.
4. When you click on one of the fields that are underlined by a dotted line on the right-hand side, you can start making changes.
5. All fields marked with a dotted line can be changed. The changes are saved immediately when you click outside the field.
6. If you do not want to save the changes, click on the red cross.
7. The data has now been adjusted.
Do you want to change the details on an invoice that is yet to be paid? Based on your changes, OkiOki will automatically generate a new QR code. You can then scan this QR code to easily pay the invoice.
OkiOki has built in logic to avoid duplicate invoices as much as possible.
OkiOki distinguishes two types of duplicates.
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