OkiOki crawls your e-mail in search for invoices and receipts. But she not only captures attached invoices. She converts e-mail receipts into PDFs, tracks download links in the e-mail and browses your supplier portals to get you the invoice.
And of course, OkiOki integrates with your cloud storage, allows you to snap photos of paper copies and offers you a personal OkiOki email address for easy forwarding of invoices.
Btw, OkiOki keeps every document safely stored and optionally syncs it back to your own cloud storage.
OkiOki integrates with your bank account. Because your bank transactions are the financial heartbeat of your business. And by keeping track of your transactions (including your credit card statements) and matching them with your invoices and receipts, OkiOki knows if you’re missing a document or if an invoice if not paid yet.
Together with OkiOki you put an end to losing recoverable taxes and paying fines for late payments.
OkiOKi is working for you day and night. Only when she really needs your help, she’ll come back to you. She preps you handy todo lists. A great time spend when waiting in the checkout line ;-) Your administration on track day by day, goodbye to the quarterly hassle.
And each time you get your todo list down to zero, you will enjoy the OkiOki feeling.
OkiOki sends your documents in real-time to your accountant and integrates with the bookkeeping software. This way the accountant can spread the workload in prepping your tax submission. Less time spent on administration and more on strategic advice for your business.
OkiOki is a Maori word meaning 'Feeling relaxed'. And that's how we would like every entrepreneur to feel about his financial administration. Hence, our saying 'I'm feeling OkiOki today'.
Yes. OkiOki keeps track of invoices you haven't paid yet or that haven't been paid by your clients. In doing so, fines for late payments will be avoided and you will always be on time for payments. OkiOki will help you and your accountant get your tax submission in on time avoiding costly fines from the tax authority as well. On top of that, OkiOki is also a great time saver and we all know that time is money. Personal time spent on administration instead of on your personal life is even more valuable.
OkiOki is compatible with any accountancy software or with any way of working of your accountant as long as they offer you an accountancy software email address or FTP access. Adsolut, Clearfacts, Exact Online, Expert/M, Horus, Octopus, Sage Bob, Winbooks and Yuki are just some of the compatible accountancy tools. And if they still like to work on paper, then OkiOki allows you to download your documents and send them to your accountant.
Nope, OkiOki doesn't do accounting. We would rather call it pre-pre-accounting. Because she is, first and foremost, an assistant for you as an entrepreneur to keep your administration on track. And she takes away the hassle of prepping everything for your accountant. OkiOki does help your accountant to keep your bookkeeping up-to-date and the better your books are on-track, the better your accountant can advise you.
No, because OkiOki requires a VAT number at registration.
No, OkiOki does not do your tax submission, but she does help you to get your documents to your accountant in time.
Yes, in OkiOki you cannot only see sales invoices that you have added yourself or that OkiOki has found for you. You can also create and send your own invoices in OkiOki. This can be done in a few simple steps:
1. Go to your menu, click on "Documents" and then on "Sales Invoices".
2. On this page, click "New"
3. Then enter some basic information and indicate whether it is an invoice or credit note.
4. Then enter the details of your customer.
5. After that, list what you are going to invoice. OkiOki automatically calculates the totals for you based on a standard VAT rate.
6. As a final step, check your payment information.
Afterwards, OkiOki will send you a preview of your invoice. That way you can be sure that it is 100% correct. And then all that's left for you to do is to send your invoice. The look & feel of your invoice can be personalised with your own logo and colors.
Furthermore, we provide a handy payment strip on each invoice containing all payment information and a QR code, making it very easy for your customers to pay your invoice. Once sent, OkiOki will of course monitor the payment status for you and remind you via your to-do list if you have any late payers.
At the moment, you cannot send automatic payment reminders for invoices in OkiOki. However, since you can create and send invoices yourself in OkiOki, and OkiOki also has access to your current outgoing invoices, she can also keep you updated on the payment status of invoices. Because for every unpaid invoice, there will be a missing transaction and OkiOki will follow up on these for you and add them to your to-do list.
By the way, there are multiple ways to get you outgoing invoices in OkiOki today:
Customers of Belfius, KBC, ING and BNPPF can now also pay their purchase invoices in OkiOki by simply scanning the QR code. In the coming months, we will expand our payment functionality with SEPA payment files. In the future, OkiOki will also allow you to make payments directly from accounts you have linked to OkiOki.
Yes. Because OkiOki follows up on your transactions, she knows when an invoice is paid or not. Both incoming and outgoing invoices. This way you can avoid fines for late payments. And you know exactly which clients still have to pay you.
Private expenses paid with business money or business expenses paid with private money can be marked as such within OkiOki. This is all your accountant needs to know in order to book them on your drawings account. By the way, in OkiOki you can always leave a comment for your accountant if you would like to give them some extra information.
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